Create New User

TUSK provides accounts to Institution students, faculty and staff by way of confirmation with the Institution's White pages (or LDAP system). Hence, Institution affiliates can merely login with their Institution email username and password, and an account is automatically created for them. These accounts can be called “Institution” accounts. “Non-Institution” accounts are created manually with Create New User tool for Institution affiliates without a Institution email account, and in qualified situations, for those with no Institution affiliation.

A. Creating a "Institution" User Account

An Institution user account is created for students, faculty and staff of the University who is in the Institution's White pages and has a Institution email username and password. A Institution email username is the username given by the University to all students, faculty, and staff upon admission or employment.

1. Creation of a "Institution" User Account by Login

As mentioned earlier, Institution users can login to TUSK with their email username and password and user account is created for them instantly. When this happens, their affiliation is added to the Affiliation field of the User table in the database. The user is not automatically linked to any groups; thus will have to be added manually to a group if need be. The TUSK support for the Institution can be notified immediately when someone logs into the database for the first time. The message informs TUSK support staff that an affiliation has been given to the user, but the user is not linked to any groups.

2. Creating a "Non-Institution" User Account for Those without an Institution Affiliation

Many times creation of a user account is needed before the user logs in. These occurrences happen, for example, at the beginning of the academic year when hundreds of Health Sciences student accounts are entered into the database via a data dump. Accounts also need to be created ahead of time for faculty members who will need future access to a course or for preceptors of Medical School rotations off campus. Whatever the reason, the following steps will show you how to use the Create New User form to create these accounts.

  1. If you do not have the person's username.
  2. Select the appropriate school from the dropdown menu on the CMS homepage.
  3. Select Create New User from the list.
  4. On the Create New User page, complete the following steps below:
    create_new_user_1.jpg
  5. Enter the username into the UserID box.
  6. Click the Save and Continue button.
  7. On the Create New User page: Since the user is already in the LDAP system, TUSK will have the first six fields (UserID through Affiliation) of the user form filled in with the exception of Middle Name. The middle initial of the person, if they have one, will be listed after the first name in the first name field.
    create_new_user_2.jpg
  8. Click on the Degree dropdown menu to select the appropriate degree, if applicable.
  9. Click on the Suffix dropdown menu to select the appropriate suffix, if applicable.
  10. Click on the Gender dropdown menu to select the appropriate gender, not required.
  11. Click on the calendar in the Expires field to select the expiration date. (This would only be applicable for a person with no Institution affiliation.)
  12. Fill in the Institution ID box. (only applicable for faculty or staff and not required)
  13. Fill in the SID (Student Identification number) box. (only applicable for students and not required)
  14. Select User Source:
    • TUSK - Local account with all the information stored locally. This option will not check LDAP.
    • Institution Authentication - Use LDAP information to populate TUSK account. This will bring over:
      • First Name
      • Middle Name
      • Last Name
      • Email
  15. Check the appropriate Group box.
  16. Click the Save and Continue button.

B. Creating a "Non-Institution" User Account

“Non-Institution” accounts are created manually for Institution affiliates without an Institution email account, and in qualified situations, for those with no Institution affiliation.

1. Creating a "Non-Institution" User Account for Institution Affiliates

Various circumstances arise which require the creation of a “non-Institution” account for Institution affiliates. For example, some Institution faculty are not listed in the University White Pages because they have not formally been given a faculty appointment. There are also “special students” who are not listed. A “non-Institution” account must be created manually for these people. Keep in mind, if a person is listed in the Institution directory, but has no email, an email account can be obtain in their campus IT department.

  1. Select the appropriate school from the dropdown menu on the CMS homepage.
  2. Select Create New User from the list.
  3. On the Create New User page, enter the username into the UserID box. Use their first initial and last name followed by [_nt] to create the username. If you are given the warning “Userid already used”, add the number [01] after their lastname. Numbering as such should be continued consecutively.
  4. Click the Save and Continue button.
  5. Enter first name in the First Name field.
  6. Enter middle name in the Middle Name field.
  7. Enter last name in the Last Name field.
  8. Enter email address in the Email field. This field is required; therefore if you do not have the email address, enter “Email address unknown”.
  9. Click on the Affiliation dropdown menu to select the appropriate affiliation.
  10. Now follow steps 8-10 in the Creation of a Institution ” User Account via the Create New User Tool section above.

2. Creating a "Non-Institution " User Account for Those with no Institution Affiliation

A person may legitimately need access to TUSK that is not a member of the Institution's community. For example, an alumnus may want temporary access to the database, staff from a company or another university may need access in regards to a collaborative project with TUSK, non-Institution faculty from a teaching hospital working with Institution students may need access to the database, etc. In these instances, a “non-Institution ” user account can be created for them.

  1. Select the appropriate school from the dropdown menu on the CMS homepage.
  2. Select Create New User from the School Admin list.
  3. On the Create New User page, enter the username into the UserID box. Use their first initial and last name followed by [_nt] to create the username. If you are given the warning “Userid already used”, add the number [01] after their lastname. Numbering as such should be continued consecutively.
  4. Click the Save and Continue button.
  5. Enter first name in the First Name field.
  6. Enter middle name in the Middle Name field.
  7. Enter last name in the Last Name field.
  8. Enter email address in the Email field. This field is required; therefore if you do not have the email address, enter “Email address unknown”.
  9. Click on the Affiliation dropdown menu to select the appropriate affiliation.
  10. Click on the Degree dropdown menu to select the appropriate degree, if applicable.
  11. Click on the Suffix dropdown menu to select the appropriate suffix, if applicable.
  12. Click on the Gender dropdown menu to select the appropriate gender, not required.
  13. Click on the calendar in the Expires field to select the expiration date. If the user is a guest, be sure to set an expiration date.
  14. Fill in the Institution  ID box. (only applicable for faculty or staff and not required)
  15. Fill in the SID (Student Identification number) box. (only applicable for students and not required)
  16. Check the appropriate Group box. If the user is a guest, be sure to check the Guest box.
  17. Click the Save and Continue button.
tusk3.10.1/create_new_user.txt · Last modified: 2013/08/21 14:35 (external edit)
 
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